No double entry
Invoices come from the case the arrangers built, so the office is not retyping the same details.
Funeral home accounting and admin software
The office should not re-key what the arrangers already entered. FuneralHQ carries cases into clean books: invoices and payments sync to QuickBooks, and every card and ACH payment ties back to the case it belongs to.
Who it is for
- Office managers who own the books and billing
- Bookkeepers tired of typing each invoice twice
- Admins reconciling payments against cases
- Owners who want cases and accounting to agree
What it replaces
- Re-keying arranger invoices into QuickBooks
- Matching deposits to cases by hand
- Chasing balances across separate tools
- Month-end cleanup from mismatched records
How the books stay clean
Accounting reads from the same case the arrangers built, so the numbers start correct.
- 01
Bill from the case
The invoice is built from the services and merchandise already on the case, so there is no second entry.
- 02
Take payment on the case
Card and ACH payments, deposits, and plans record against the case and update its balance.
- 03
Reconcile to the case
Each payment stays tied to the case it paid, so reconciliation is a check rather than a hunt.
- 04
Sync to QuickBooks
Invoices, payments, and customer records flow to QuickBooks Online without retyping.
- 05
Close with confidence
Because cases and books read from one source, month-end has far less to clean up.
What keeps the office in control
QuickBooks Online sync
Invoices, payments, and customer records sync to QuickBooks Online.
Payments tied to cases
Every card and ACH payment reconciles back to its case, including deposits and plans.
Balances always visible
Outstanding balances live on the case, so the office knows exactly what is still owed.
Role-based access
Give the office the billing and reporting access it needs without opening up everything else.
Export anytime
Pull your records out whenever you need them for review, audit, or your accountant.
Common questions
Does it sync to QuickBooks Desktop too?
No. FuneralHQ syncs with QuickBooks Online only. If you run QuickBooks Desktop today, we will walk through what moving to QuickBooks Online involves before you commit.
Do I have to enter invoices twice?
No. The invoice is built from the case the arrangers already completed, then synced to QuickBooks without re-keying.
How do payments reconcile?
Each card and ACH payment, including deposits and plans, stays tied to its case, so reconciliation is straightforward.
Are there fees on payments?
Card and ACH payments carry processing fees. The payment itself records on the case and reconciles back to it.
See the books match the cases
In 20 minutes we take a case to a paid invoice and show it reconciled and synced to QuickBooks.