Invoices
The statement of goods and services from the case becomes an invoice in QuickBooks.
QuickBooks Sync
QuickBooks for funeral homes
FuneralHQ runs a two-way sync with QuickBooks, so invoices, payments, and customers stay current in both your case file and your books without retyping. It works with both QuickBooks Online and QuickBooks Desktop.
Who it is for
- Firms that key every invoice into QuickBooks twice
- Bookkeepers reconciling the case file against the ledger
- Owners who already run QuickBooks and want to keep it
- Teams on QuickBooks Desktop as well as Online
What it replaces
- Re-entering each invoice from the case into QuickBooks
- Manually creating a customer for every new family
- Posting payments by hand in two systems
- Month-end cleanup from mismatched entries
How the QuickBooks sync works
You arrange the case once in FuneralHQ, and a two-way sync keeps the financial records current in QuickBooks as you go.
- 01
Connect your QuickBooks
Link FuneralHQ to QuickBooks Online or QuickBooks Desktop during setup, with help from onboarding.
- 02
Invoice from the case
Build the statement of goods and services on the case, and the invoice is ready to send to QuickBooks.
- 03
Sync invoices and customers
The invoice and the family as a customer move into QuickBooks so you never create them twice.
- 04
Sync payments
Card and ACH payments post to QuickBooks against the right invoice, so balances agree across systems.
- 05
Reconcile with confidence
Because the case and the books share the same numbers, month-end is a check rather than a rebuild.
What syncs
Payments
Card and ACH payments post to QuickBooks against the matching invoice.
Customers
Each family records as a customer in QuickBooks without separate data entry.
QuickBooks Online
Connect to QuickBooks Online and keep your existing cloud accounting setup.
QuickBooks Desktop
Run QuickBooks Desktop instead. The same records sync there too.
No double entry
Arrange once on the case, and the financial side flows to QuickBooks without retyping.
Common questions
Does this work with QuickBooks Desktop?
Yes. The sync supports both QuickBooks Online and QuickBooks Desktop, so you keep the version you already use.
Is the sync one-way or two-way?
Two-way. Invoices, payments, and customers stay current in both FuneralHQ and QuickBooks, so the case file and the books reflect the same numbers.
Will I still need to enter anything twice?
No. You arrange the case once in FuneralHQ and the invoice, payment, and customer flow to QuickBooks without re-keying.
Can I keep my current chart of accounts?
Yes. We connect to your existing QuickBooks company during onboarding so you keep your setup.
See the QuickBooks sync on a real case
In 20 minutes we invoice a sample case and watch the invoice, payment, and customer land in QuickBooks.